Out of Office Automatic Email Guide

Modified on Fri, 21 Jul, 2023 at 8:51 AM

Automatic Replies (Out of Office)

Using the Outlook 2016 App

Click file on the top left tab, then click automatic replies (out of office) (see screenshot below)

You will have a window pop up, here you can add your message for inside my organization (internal emails) & outside my organization (external emails).

You can also choose to send the automatic replies during a time range if you wish or start them as soon as, if you would like to select a time range, click on the box ‘only send during this time range’

Automatic Replies (Out of Office)

Using Webmail through the web browser

When logged into your mail online, click on the settings tab on the top right hand corner and in the search bar type in automatic replies, once the search has completed click on automatic replies.

Once you click on automatic replies after searching, a new window will pop up where you can edit your automatic replies.

Here you can add in your automatic replies for inside your organization (internal emails) or outside your organization (external emails)

You can also select a time range for the automatic replies to be sent, if you wish not to use this feature, simply don’t tick the ‘send replies only during a time period’ box.

PLEASE CONTACT IT SUPPORT IF YOU NEED ASSISTANCE SETTING UP YOUR AUTOMATIC REPLIES (OUT OF OFFICE)